Salary:
Job brief
The Administrative Assistant to the Product Manager is responsible for assisting in general admin tasks, like coordinating schedules, facilitating communication with internal and external stakeholders, and assisting with organizational tasks. This role demands strong organizational skills, a willingness to learn, and an evolving curiosity about how to make yourself, and the Product Manager more efficient and effective. The position offers opportunities for professional growth, both vertically in the role, and laterally across the company, as you'll work in a dynamic and collaborative environment interacting with every department.
Key Responsibilities:
-
Organizational Support:
-
Assist in maintaining and managing the Product Manager's calendar, meetings, and ensuring timely reminders between stakeholders.
-
Organize, file, archive, and prepare the hand-off of completed deliverables and reports to relevant stakeholders.
-
Coordinate schedules for team meetings, workshops, trainings, pitches, and brainstorming sessions.
-
Assist in the preparation of presentations, pitch materials, reports, and other components of deliverables.
-
Communication:
-
Act as the complementary point of contact for internal and external stakeholders on behalf of the Product Manager.
-
Draft and proofread emails, Slack updates, and other messages between internal and external stakeholders.
-
Facilitate clear communication between the Product Development team and other departments.
-
Learning and Development:
-
Proactively seek opportunities to learn about the immigration business plan industry, our products, and our clients.
-
Attend relevant software workshops, seminars, and training sessions to enhance job performance and knowledge.
-
Work towards developing software and some domain expertise to complement the Product Manager (example: learning about Project Management or Process Automation tools)
-
Administrative Tasks:
-
Assist with budget tracking, expense reports, and procurement processes.
-
Conduct research as directed and compile data into actionable reports.
-
Handle sensitive information with confidentiality and discretion.
Qualifications:
-
Bachelor's degree or equivalent experience in a related field or a related role
-
Strong organizational skills with a great attention to detail.
-
Excellent written and verbal communication skills in English
-
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and/or GSuite
-
A proactive mindset and eagerness to take on new challenges.
-
Genuine willingness to learn and adapt in a fast-paced environment.
-
Basic proficiency in Google Sites, Notion, or other simple Web Page builder.
-
Ability to multitask and prioritize tasks between various stakeholders.
-
Experience on an international, multi-lingual team is a plus
-
Proficiency in JIRA or Click-Up is a plus
-
Proficiency in FIGMA is a plus
-
An “I don't know, but I can find out” mentality
-
Strong English comprehension - Level B2 or higher
-
An innate sense of urgency
Nice to have but not required:
-
Some French or Spanish comprehension
-
Familiarity with SCRUM methodology
Our Hiring Process:
Our Hiring Process is broken down into three phases:
-
If you have the right qualifications, we will send you a culture fit assessment, to see if you would be a good fit for the team
-
If we think you'd be a good team fit, we'll provide you with a brief skill assessment, so you can show us how you think
-
After seeing that you're a good team fit, and demonstrating how you think, we'll engage you personally with our talent and hiring managers
Since we are hiring remotely, we go through this process so we can get to know more about the applicants before we interview them to ensure we're both a fit for each other.
remote work
