Reporting to the Vice President, the Sales & Marketing Administrator is primarily responsible for providing transaction coordination and administrative support for the organization.
Major Responsibilities:
1. New Construction Deals
- Manage and verify all paperwork associated with the purchase of a new construction property
- Prepare purchase agreements, amendments, assignments, and other supporting paperwork for electronic signatures
- Liaises with lawyers, sales agents and purchasers for follow up on incomplete paperwork
- Update Tarion with new purchaser information
- Maintain a high level of organization for all purchaser paperwork
2. Process Deposits for New Construction Deals
- Follow up with purchasers who have deficiencies
- Communicate with internal staff so other processes can take place
3. Liaise With Vendors
- Communicate upcoming closing dates with Bell & Rogers Partnership Site Consultants
4. Research Comparable Projects
- Present to management data on comparable communities (pricing, incentives, finishes, floor plans, etc)
5. Commission Statements
- Collect all outside brokerages commission statements and update internal tracking spreadsheets
6. PDIs and Closings
- Schedule meetings with purchasers prior to PDI to provide closing gift
- Schedule photography at time of closing, as needed
7. Events/Giveaways
- Communicate with vendors for events/giveaways
- Provide feedback to management on effectiveness of events/giveaways
8. Purchaser Emails & Newsletter
- Create and send emails pertaining to events, sales releases, and Newsletters via Mailchimp
9. Canva
- Create/update brochures, flyers, and/or other Sales & Marketing materials as needed for sales events and releases
- Create/update concepts for new communities such as logos, taglines, colour scheme, and model names
- Create/update content for outdoor pylon signs
10. Sales Centre
- Ensure model homes/sales centres are equipped with marketing materials, supplies, signage, etc.
- Schedule cleaning as required
- Provide backup during sales releases as required
11. Manage Purchaser Transition from Sales to Design:
- Email purchasers’ welcome package and answer all questions they have regarding the initial contract to purchase their home
12. Social Media Management
- Content creation
- Website management
- Social analytics
- Research & strategy
13. Awards Submission
- Complete, revise and submit applications
- Manage the communication of awards received
14. Provide backup support for reception and other duties as assigned.
Education:
- Post secondary education in marketing/sales or a related business discipline
Experience & Skills:
- Proven track record of effective leadership skills
- Basic knowledge of principles of effective Sales and Marketing practices.
- Ability to plan, organize and effectively present ideas and concepts
- Ability to assimilate information from a variety of sources, analyze information and recommend course of action
- Superior communication both verbal and written
- Basic new construction knowledge
- Team player
- Experience with social media platforms (Instagram, YouTube, LinkedIn)
- Proficient with Microsoft products (Outlook, Word, Excel)
- Experience with website development (WordPress, Elementor, WIX)
- Experience with Google Services (YouTube, Forms, Sheets, Drive, Google Business Suite)
- Experience with Canva and Mailchimp
This is an exciting opportunity for a motivated individual to join our dynamic marketing team. We offer competitive compensation and benefits package. If you are passionate about marketing and have the skills required for this role, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.
Job Type: Full-time
Salary: $55,000.00-$65,000.00 per year
Benefits:
- Dental care
- Life insurance
- Tuition reimbursement
Schedule:
Ability to commute/relocate:
- Kitchener, ON N2E 0H2: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Marketing: 1 year (preferred)
Work Location: In person
