Education

High school diploma or GED
Bachelor's

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Microsoft Office

Language

English

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFM: LE-06 is equivalent to FP-08. Actual LE/FP salary determined by Washington D.C. All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite; subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week).

This position requires afterhours and weekend overtime as needed.

Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Relocation Expenses Reimbursed:

Travel Required:

Not Required

Duties

The incumbent is assigned to the Facility Management Office and reports directly to the Local Facility Manager. The incumbent is a primary point of contact for all routine, emergency, and preventive maintenance work orders and requests for services and assures distribution to the appropriate employee for action. The incumbent provides clerical support to the Local Facility Manager and Maintenance Supervisor, including routine administrative tasks and data management. The incumbent is the customer service representative for the Facility Management section, communicating with personnel from all levels within Consulate General Toronto.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

EXPERIENCE: A minimum of two (2) years of office administrative/ clerical experience in a customer-service office is required.

Education Requirements:

EDUCATION : Completion of secondary school is required

Evaluations:

LANGUAGE: English - good working knowledge reading/writing/speaking is required. This may be tested.

SKILLS AND ABILITIES:

Must be a visionary, forward thinker, and quick understudy with an aptitude to learn so he/she can anticipate the needs of the office and those individuals he/she supports. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks simultaneously. Must be organized, methodical, decisive, and have professional telephone skills. Must have strong computer skills, able to use the Microsoft Office Software Suite (Word, Excel, Power Point, etc.). Must have good typing skills to write memos, populate spread sheets, and perform data entry. Ability to translate documents from host country language into English or English to host country language. Must have excellent filing skills to keep track of current and historical information, including documents that must be kept in the maintenance library. Must have a keen aptitude to work independently, have impeccable integrity, strong initiative, good judgment, and must maintain confidentiality. Must have valid driver’s license and serve as incidental driver as required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Mission also offers competitive salary, robust benefits, professional development and celebration of American and Canadian holidays

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust - Background Investigation clearance.

Candidates who do not upload the required supporting documents by the closing date of this position will not be considered.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Candidates who do not submit proof of eligibility to work in Canada will not be considered.

Required Documents:

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

All Applicants:

Proof of eligibility to legally reside and/or work in Canada, such as a copy of Canadian passport, citizenship certificate, permanent residency and/or work permit
Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc.

Valid driver's license for a minimum of five (5) years.

Eligible Family Member Applicants:

Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Passport copy

- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Documents for Auto-Request:

COM Approval for Members of Household

Copy of Orders (applicants assigned to US Mission)

DD-214 (Member Copy 4)

SF-50 (applicants assigned to US Mission)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.

Duties

Qualifications and Evaluations

Benefits and Other Info

How to Apply

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