Job Description: Administrative Officer
Company Operating Name
HeyCareer Professional Halifax is a career coaching & counseling platform, which provides recruitment solutions for businesses and helps young professionals to enhance their personal brand. We specialize in orienting fresh graduates on their first step after graduation, so they can pursue a career they truly love.
Job requirements
Languages
English
Duties and Responsibilities:
· Carry out administrative activities of establishment
· Conducts procurement activities for the office (e.g. purchasing office supplies, and other goods and services, verifying invoices and bringing discrepancies to the manager’s attention with recommendations for resolution), in compliance with corporate procedures.
· Oversee and co-ordinate office administrative procedures
· General office coordination including payment of invoices and routine expenses
· Establish work priorities and ensure all the processes are followed and deadlines are met
· Receive and record the graduates needs
· Coordinate between the graduates and our consultants in terms of training schedule
· Co-ordinate and plan for office services such as accommodation arrangement, supplies, forms, disposal of assets, parking, maintenance and security services
· Responsible for office furniture, including orders, repairs/maintenance.
· Assemble data and prepare periodic and special reports, manuals and correspondence
· Assist in preparation of operating budget
· On behalf of the hiring companies, coordinate with graduates for interview
· Notify graduates of results of selection process of our employer clients
Skill Requirements
1. College degree; University degree in public administration is an advantage
2. 2+ years of proven experience in an administrative or similar role
3. Excellent oral and written communication skills
4. Goal orientated, target driven and highly organized
5. Able to work under pressure to produce results
6. Mandarin language will be an asset
7. Effective interpersonal skills
Business Equipment and Computer Applications
Electronic mail; Microsoft Office (Word, Excel, Access, Publisher)
Security and Safety
Police Clearance Certificate required
Work Conditions and Physical Capabilities
Fast-paced environment; Attention to detail;
Top of Form
Intended job posting audience
Any qualified candidate may apply.
Job Type: Full-time
Salary: $23.00-$27.00 per hour
Benefits:
- Language training provided
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Ability to commute/relocate:
- Halifax, NS B3J 1G6: reliably commute or plan to relocate before starting work (required)
Work Location: In person
